In this post we are going to look in to how to collaborate in 2010.
The products we are looking at are mainly Word 2010 beta and SharePoint 2010 beta. For presence we are using the good old OCS 2007 R2 and a Communicator 2007 R2 client.
So let’s start with the scenario, Shanti is working on a report/blogpost/document on Windows Phone 7 Series. And he needs my input on the music part of the phone.
So he checks his communicator and sends me an IM asking if I can help him out.
Now we can do two things. Either we can start a desktop sharing session in Communicator 2007 R2 and then he would write and I talk or the other way around. This is great since I can actually see his screen and tell him what to write and where, but it seems that Mr. Shanti have a deadline so we need to hurry up and decides to use a new feature called Co-authoring (i.e. Simultaneous Editing) in Word 2010 and SharePoint 2010.
So the document is stored on a SharePoint 2010 server so it’s just for me to fire a browser up and get to the document site.
Once there I can easily see that there is only one document named anything like Windows Phone 7 series and that it was last edited by Shanti.
If I move my mouse over the status icon I can now interact with Shanti in the good old OCS fashioned way.
If I expand it I will see some more info and the organization view, so I easily can ask his manager if it’s ok that I help him with this.
Well I will just open the document in editing mode
What will happen now is that Shanti, which is already editing the document; will see a pop up that inform him that I am now also editing this document.
If either of us clicks on that icon that just poped up, we will see this
I now start to edit my part which is the music chapter
To protect from two users editing the same part in the document at the same time, Word locks the part you are editing for others and marks that part with a line of dots for you and just a line where the other editor is typing or currently have locks.
So in this demo I (Tommy) just typed in “I love the Zune”
While editing it will also pop up the presence icon so that you easy can contact each other if you need to edit something that the other person currently has locked, “unlocking” is made by a simple save of the document witch will update all your changes to SharePoint and download the changes being made by the other part to your document.
Changes made by the other part will be showed with a green background.
So when Shanti clicked save and updated he can now see my changes with a green background color.