When in a meeting there are a few things that really annoys me, and those are really easy to fix, but the stress of leading a meeting, presenting and talking at the same time as holding a meeting is not easy and I know I have failed on some of these things to.
But here they are, as well as the remediation
Asking, Do you see my screen? Can you hear me? Can you see me? During the presentation, when its right there in front of your eyes.
As a presenter you can just open the “Participants Window” by clicking on this icon in your Lync meeting –>
By doing that you will see all participants and you will also se what modalities of the meeting they are connected to.
- Grey means that they are not connected and don’t see or hear you.
Turquois (not shown in the picture) means that you are presenting
Blue means that they are connected and should be able to see and hear you.
Credits of this tip goes to: http://blogs.technet.com/b/jenstr/archive/2013/04/22/please-let-me-know-when-you-can-see-this.aspx
People talking during the presentation, without realizing that EVERYONE can hear them
Well this one is super simple. Again under the “Participants Window” click it and select Action and then “Mute audience” and when you later open up for questions, unmute the Audience. This will enable to just focus on your presentation and not have to find the one person that has that baby screaming or sitting at a Starbucks near a school at their lunch break.
By the way, if you present a PowerPoint that has a media file in it, when that slide plays, EVERYONE is muted, that means even the presenters, so after that video is done playing, you need to unmute yourself.
Bonus tips, Plug in, be early
And as a bonus, if you are the presenter, be early, like 10-15 minutes early, and plug in your computer, that means a wired connection (if possible) and power.
Also make sure to chose the correct audio/video device and upload your presentation in advance. Create your polls and then sit back close your eyes and relax for the rest of the 5 minutes before you start. If presenting, you should always distress before presenting something and it will feel a lot better.